Administrative Specialist

Our San Francisco team of transportation professionals focuses on collaboration, client service, and innovation to improve communities. We are looking for a proactive, enthusiastic, and organized Administrative Specialist to join us in-person full-time. This position is in our downtown office, offers standard daytime hours—with some flexibility—and the opportunity to assist clients and staff alike. The ideal candidate will provide high-quality service, invest in building relationships with staff across the company, and enjoy new opportunities to learn and grow.  

Our team provides a flexible, inclusive, and fast-paced atmosphere and is committed to teamwork. Fehr & Peers also values career development, giving staff members opportunities for skill development, growth, and mentorship. In San Francisco, we truly enjoy each other’s company and get together for a variety of team building activities, including foosball, birthday celebrations, and more. 

Responsibilities 

Administrative 

• • Serve as our initial point of contact for clients, greet and orient visitors at our front desk, and handle incoming phone calls 
  • Handle requests from and coordinate with office leadership on administrative needs for the office, including (but not limited to) office equipment, orders, and building management items 
  • Maintain the office calendar 
  • Coordinate meetings and office events as requested, including food purchases and meeting set-up/clean-up
  • Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed
  • Manage the kitchen, keeping it tidy and stocked with supplies 
  • Serve as a liaison between office staff and corporate administrative staff 
  • Participate in a company-wide administrative group focused on collaboration and enhancement of administrative services 
  • Coordinate with administrative staff from other offices, especially the Bay Area offices, and take on some administrative duties from other offices in times of need 

Accounting  

• • Provide basic accounting support, including preparation of credit card and petty cash statements and processing of the office’s accounts payable expenses and check requests
  • Assist with project set-up in our accounting and project management software 
  • Organize and produce electronic and hard-copy versions of deliverables for projects and proposals  

 Marketing 

• • Assist with the preparation of final proposal deliverables, including production and coordinating delivery services 
  • Provide other marketing support as needed 

 Qualifications 

• • Commitment to high-quality, reliable, and timely work performance  
  • Customer service mindset—proactive, solutions-oriented, and able to anticipate the team’s needs  
  • Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism 
  • Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships 
  • Ability to represent Fehr & Peers professionally with clients and potential employees
  • Demonstrated ability to communicate effectively and professionally with internal and external associates 
  • Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office 
  • Openness to periodically arrive early and leave late to assist with special events, typically once per quarter 
  • Experience working in a professional business environment 

 Note: A college degree is not required for this position.