Our San Francisco team of transportation professionals focuses on collaboration, client service, and innovation to improve communities. We are looking for a proactive, enthusiastic, and organized Administrative Specialist to join us in-person full-time. This position is in our downtown office, offers standard daytime hours—with some flexibility—and the opportunity to assist clients and staff alike. The ideal candidate will provide high-quality service, invest in building relationships with staff across the company, and enjoy new opportunities to learn and grow.
Our team provides a flexible, inclusive, and fast-paced atmosphere and is committed to teamwork. Fehr & Peers also values career development, giving staff members opportunities for skill development, growth, and mentorship. In San Francisco, we truly enjoy each other’s company and get together for a variety of team building activities, including foosball, birthday celebrations, and more.
Responsibilities
Administrative
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- Serve as our initial point of contact for clients, greet and orient visitors at our front desk, and handle incoming phone calls
- Handle requests from and coordinate with office leadership on administrative needs for the office, including (but not limited to) office equipment, orders, and building management items
- Maintain the office calendar
- Coordinate meetings and office events as requested, including food purchases and meeting set-up/clean-up
- Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed
- Manage the kitchen, keeping it tidy and stocked with supplies
- Serve as a liaison between office staff and corporate administrative staff
- Participate in a company-wide administrative group focused on collaboration and enhancement of administrative services
- Coordinate with administrative staff from other offices, especially the Bay Area offices, and take on some administrative duties from other offices in times of need
Accounting
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- Provide basic accounting support, including preparation of credit card and petty cash statements and processing of the office’s accounts payable expenses and check requests
- Assist with project set-up in our accounting and project management software
- Organize and produce electronic and hard-copy versions of deliverables for projects and proposals
Marketing
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- Assist with the preparation of final proposal deliverables, including production and coordinating delivery services
- Provide other marketing support as needed
Qualifications
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- Commitment to high-quality, reliable, and timely work performance
- Customer service mindset—proactive, solutions-oriented, and able to anticipate the team’s needs
- Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism
- Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships
- Ability to represent Fehr & Peers professionally with clients and potential employees
- Demonstrated ability to communicate effectively and professionally with internal and external associates
- Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office
- Openness to periodically arrive early and leave late to assist with special events, typically once per quarter
- Experience working in a professional business environment
Note: A college degree is not required for this position.
