Our Sacramento team seeks a motivated and professional Administrative Assistant with a focus on client service. The ideal candidate is a flexible, solutions-oriented, and prepared to take on a variety of tasks to keep the office running smoothly. Our office provides a friendly, inclusive atmosphere in the heart of downtown Sacramento, close to Downtown Commons, Capitol Park, Midtown, and the Old Sacramento Waterfront.  Additionally, our office is accessible by light rail, and bikeable and walkable from many parts of the city. 

There is never a dull moment in this role. Performing tasks across multiple administrative disciplines: accounting, office coordination, marketing, project work, and more, this position will serve as a main point of contact for project managers and administrative professionals from across the company.  With an emphasis on collaboration, this role helps wherever needed and takes the initiative to reach out and assist others as a valued team member.  

At Fehr & Peers, we value fairness, respect, collaboration, openness, flexibility, and hard work.As part of our career development program, staff members receive a variety of opportunities for growth and teamwork including, one-on-one employee mentorship, administrative leadership development groups, staff retreats, and more. This role also has the potential to become full time in the future.

Responsibilities 

Duties vary, but the core responsibilities include the following: 

Office 

    • Serve as our initial contact for clients—greet and orient visitors at our front desk, answer incoming phone calls, and transfer them as appropriate  
    • Coordinate incoming and outgoing mail and packages  
    • Organize the office space, including storage areas and common spaces, to be professional in appearance. Keep commonly used areas clean and stocked with supplies, and ensure equipment is functioning as expected 
    • Coordinate food orders and set-up/take-down for lunch and other office meetings  
    • Maintain inventory and order office supplies  
    • Coordinate meetings and events, catering arrangements, conference registrations, and employee travel arrangements   
    • Communicate with property management and vendors as necessary  
    • Perform general troubleshooting on office equipment (computers, printers, and copiers) and coordinate service calls  
    • Provide general administrative support, including copying, binding, preparing mailing labels, etc.  
    • Maintain Microsoft Outlook calendar for the office 
    • Review and approve invoices for regular office expenses  
    • Process office accounts payable expenses, create check requests, and respond to accounts payable inquires  
    • Prepare petty cash reconciliation statements, and parking validation log 
    • Format reports and proposal documents in Microsoft Word and Adobe Acrobat  

 Coordination & Collaboration  

    • Serve as a liaison between office and Corporate administrative staff  
    • Participate in a company-wide administrative group focused on collaboration and enhancing administrative services  
    • Coordinate with administrative staff from other offices, especially the Roseville office, with a willingness to balance workloads by taking on some administrative duties from other offices in times of need  
    • Coordinate with office leadership on administrative needs for the office  
    • Schedule and host social activities (i.e., holiday and birthday celebrations)    
    • Plan, prioritize, and schedule meetings for staff 

 Qualifications 

    • Solutions-oriented mindset with a high degree of client focus  
    • Intermediate to advanced skills in Microsoft Office, including Word, Outlook, PowerPoint, and Excel  
    • Strong written and verbal communication skills  
    • Ability to work independently with general direction and guidance  
    • Commitment to high-quality, accurate, and timely work performance  
    • Ability to learn and execute responsibilities in a fast-paced environment with many new challenges  
    • Skills and experience in building and maintaining strong relationships with a variety of personalities and styles  
    • Flexible attitude and comfort with managing requests and instructions from a variety of individuals  
    • Excellent time management and organizational skills  
    • Ability to maintain a high level of professionalism   
    • Willingness and ability to work in a collaborative team environment  
    • Motivation as a self-starter with strong initiative to take ownership of tasks and projects  
    • Desire to promote cohesion and unity among the team and the ability to be a positive and encouraging influence in the office  
    • Ability to demonstrate our company core values 

 Desired Qualifications  

    • Experience working in a professional office environment  
    • Knowledge of general accounting concepts, preferred (bank reconciliations, petty cash, check registers, check requests, reviewing invoices and expense reports for accuracy)