Champion Our Office Culture

We’re looking for an experienced Administrative Assistant to join our office located in Oakland, CA. Our team is comprised of 16 professionals (and growing) with a great reputation for providing high quality service to our clients. We are committed to investing in our staff through training and professional development opportunities, and having fun at the same time. You can collaborate with a great mix of seasoned professionals and junior-level staff that thrive in a positive working environment.

You take initiative. You find ways to raise the bar and elevate efficiency for our office through your innovative and proactive approach.

You engage people by seeking opportunities to connect beyond a device. You’ll build relationships in-person with staff in our office and deliver customized service that meets varying client preferences.

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You value autonomy. You create adaptable routines and maximize your stellar organization skills. You balance quality and timeliness and view their importance equally.

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You enjoy collaboration. You’ll connect with Administrative staff across the company to share similar and unique market experiences. You’ll also have the opportunity to engage in working groups concentrated on communication exchanges, personal development, and business services.

Dana
Operations Manager

The Administrative Assistant is a very important member of our team and works with each member of our office. I’m looking for someone who is proactive, positive, and collaborative. Someone who is service-oriented, shows initiative, and likes to have fun would be a great match for our office.

Dana
Operations Manager

The Administrative Specialist is a very important member of our team and works with each member of our office. I’m looking for someone who is proactive, positive, and collaborative. Someone who is service-oriented, shows initiative, and likes to have fun would be a great match for our office.

Rob
Office Leader

I’d appreciate a teammate who takes pride in a job well done. Our office will benefit from a person that has the ability to collaborate with staff around the office, relate to their needs, identify solutions, and find effective ways to implement those solutions.

Rob
Office Leader

I’d appreciate a teammate who takes pride in a job well done. Our office will benefit from a person that has the ability to collaborate with staff around the office, relate to their needs, identify solutions, and find effective ways to implement those solutions.

 

Lisa
Senior Administrative Assistant

I’m looking for a true teammate to partner with on a variety of tasks. A good match for our office would be someone who helps me balance workload, is open to learning from others, and has a sense of humor!

Lisa
Senior Administrative Assistant

I’m looking for a true teammate to partner with on a variety of tasks. Someone who I can work with to balance workload, open to learning from one another, and with a sense of humor would be a good match for our office!

More About the Role

Join Us

At Fehr & Peers, we are a team of entrepreneurial individuals empowered to collaborate, innovate, and develop creative transportation solutions that improve communities.  We provide planning and engineering services associated with all modes of transportation.  Our passion combined with our business strategy creates opportunities for personal and professional growth. We invite you to explore our opportunities.

About the Role

  • Be our first contact to clients; greet and orient visitors at our front desk
  • Organize the office space to be professional in appearance (including storage areas and common office spaces), and keep commonly used areas clean and stocked with supplies
  • Coordinate incoming/outgoing mail and packages
  • Coordinate meetings and events, as requested
  • Perform general troubleshooting on office equipment (e.g., computers, printers, and copiers) and coordinate service calls
  • Be the liaison between office staff and Corporate administrative staff
  • Coordinate with administrative staff from other offices (especially Bay Area offices), including taking on some administrative duties from other offices in times of need
  • Communicate with property management and vendors for general requests, as necessary
  • Assist in requesting and processing project forms, including insurance certificates, W-9s, and business certifications
  • Perform other general administrative support tasks as needed

About You

  • You have excellent problem solving and interpersonal skills, as well as a positive, can-do attitude
  • BS/BA in Business Administration, Management, Accounting or similar field (desired, although relevant work experience or course work can substitute for degree)
  • Prior experience with Deltek Vision (preferred, but not required)
  • Customer focus, as well as interpersonal and teamwork skills, with a proven ability to build and maintain strong internal and external relationships
  • Desire to work in a fast-paced environment with many new challenges
  • Ability to be in the office reliably between the core hours of 9 AM and 4 PM, with flexibility on start and end times
  • Ability to periodically arrive early (prior to 7 AM) and leave late (after 8 PM) to assist with special events in the office, typically once per quarter

About Fehr & Peers

Fehr & Peers has specialized in providing multimodal transportation planning and engineering services to public and private sector clients since 1985. Our commitment to the firm’s unique culture is unparalleled in our industry. Partnering with staff to create opportunities for development provides continuous career growth. We consistently seek and encourage feedback to identify areas for individual, team, and firm-wide improvement. Our robust, internally-funded research and development program enables us to develop new analytical methods and advance the state of the practice. We are very proud of the impact our commitment has had on the communities we have been fortunate to serve.

Ready to apply?

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Click here for our Employment Application Statement
Fehr & Peers offers a competitive salary and benefits package.  Beyond that, we’re an extraordinary place to work.

As an affirmative action/equal opportunity employer, Fehr & Peers welcomes all to apply including veterans and individuals with disabilities.