Champion Our Office Culture
as Our New Administrative Specialist

We’re looking for an experienced Administrative Specialist to join our office in Roseville, CA, located in the beautiful Fountains Shopping Center. Our 13-person team is comprised of collaborative professionals, from people just starting out in their careers to seasoned experts in their respective fields. Our Roseville and Sacramento offices work as one team of 35 professionals, collaborating to improve communities through our project work and philanthropic efforts and having fun together at our office social events.

You take initiative. You find ways to raise the bar and elevate efficiency for our office through your innovative and proactive approach.

You engage people by seeking opportunities to connect beyond a device. You’ll build relationships in-person with staff in our Roseville and Sacramento offices and deliver customized service that meets varying client preferences.

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You value autonomy. You create adaptable routines and maximize your stellar organization skills. You balance quality and timeliness and view their importance equally.

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You enjoy collaboration. You’ll connect with Administrative staff across the company to share similar and unique market experiences. You’ll also have the opportunity to engage in working groups concentrated on communication exchanges, personal development, and business services.

Brandy
Operations Manager

The Administrative Assistant is such an important part of the team and has a high level of influence on the culture and environment. I’m looking for someone who’s versatile, positive, and collaborative. Someone who provides a high level of service, shows initiative, and genuinely enjoys supporting others.

Brandy
Operations Manager

The Administrative Assistant is such an important part of the team and has a high level of influence on the culture and environment. I’m looking for someone who’s versatile, positive, and collaborative. Someone who provides a high level of service, shows initiative, and genuinely enjoys supporting others.

Victoria
Sierra Region Senior Marketing Coordinator

I will rely on this teammate as a collaborator in our marketing efforts to help me gather and assemble information for competitive pursuits to win work throughout the Sierra Region and the Sacramento Valley. If you are personable with strong initiative, have a can-do attitude and desire to promote cohesion and unity among the team, this role is for you.

Victoria
Sierra Region Senior Marketing Coordinator

I will rely on this teammate as a collaborator in our marketing efforts to help me gather and assemble information for competitive pursuits to win work throughout the Sierra Region and the Sacramento Valley. If you are personable with strong initiative, have a can-do attitude and desire to promote cohesion and unity among the team, this role is for you.

David
Senior Associate/Transportation Planner

I’d appreciate a teammate who takes pride in a job well done. Our office will benefit from a person who has the ability to collaborate with staff around the office, relate to their needs, identify solutions, and find effective ways to implement those solutions.

David
Senior Associate/Transportation Planner

I’d appreciate a teammate who takes pride in a job well done. Our office will benefit from a person who has the ability to collaborate with staff around the office, relate to their needs, identify solutions, and find effective ways to implement those solutions.

More About the Role

Join Us
At Fehr & Peers, we are a team of entrepreneurial individuals empowered to collaborate, innovate, and develop creative solutions that improve communities. We provide planning and engineering services associated with all modes of transportation. Our passion combined with our business strategy creates opportunities for personal and professional growth. We invite you to explore the career opportunities at Fehr & Peers.

About the Role

Project Support/Accounting/Marketing:

  • Work with assigned project managers to prepare monthly electronic invoices and progress reports within the standard billing cycle (these are processed within our Vision project management system)
  • Assist in project set-up in Deltek Vision (our accounting and project management software)
  • Assist project managers and office leadership with tracking project budgets and financial metrics
  • Compile and process expense reports for office leadership
  • Prepare company credit card reconciliation statement, petty cash reconciliation statements and parking validation log
  • Process office’s accounts payable expenses, create check requests, respond to accounts payable inquires
  • Assist with oversight of accounts receivables and contact client representatives on outstanding invoices
  • Liaison between project manager and accounting on billing revisions and invoice changes
  • Assist the Marketing Coordinator with the following tasks:
    • Maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials
    • Lead the effort to solicit and coordinate information from internal clients, external consultants, and other team members for inclusion in proposal and presentation materials
    • Open proposal numbers and proposal files for new pursuits
    • Assist with the preparation of final proposal deliverables including production and coordinating delivery services

General administrative support:

  • Be our first contact to clients, greet and orient visitors at our front desk, answer incoming phone calls and transfer them as appropriate
  • Organize the office space to be professional in appearance (including storage areas and common office spaces, and keep commonly used areas clean and stocked with supplies)
  • Coordinate food orders and set up/take down for lunch and other office meetings
  • Coordinate incoming and outgoing mail, and packages
  • Maintain inventory and order office supplies
  • Coordinate meetings and events as requested
  • Communicate with Property Management and vendors as necessary
  • Perform general troubleshooting on office equipment (computers, printers, and copiers) and coordinate service calls
  • Review and approve invoices for regular office expenses
  • Be the liaison between office staff & the Corporate administrative staff
  • Participate in a companywide administrative group focused on collaboration and enhancing administrative services
  • Coordinate with administrative staff from other offices, especially the Sacramento office, including willingness to take on some administrative duties from other offices in times of need
  • Provide general administrative support including copying, binding, preparing mailing labels, copying CD’s, etc.
  • Handle requests from and coordinate with the office leadership on administrative needs for the office
  • Request and process forms such as insurance certificates, W-9, and business certifications for projects and proposals
  • Organize and produce electronic and hard-copy deliverables for proposals and projects

 

About You
You are highly motivated, personable, and organized. You have excellent problem solving, interpersonal skills, and a positive, can-do attitude. You thrive in a fast-paced environment with minimal supervision. You also have:

  • Experience working in a professional business environment, preferably within the Architecture and Engineering (A&E) or Consulting industry
  • Commitment to high quality, reliable and timely work performance
  • BS/BA in Business Administration, Management, Accounting or similar field or equivalent work experience
  • Intermediate or advanced experience in office computer software/systems including Adobe Professional and Microsoft Office
  • Prior experience with Deltek Vision preferred, but not required
  • Poise and maturity to be a Fehr & Peers representative to clients and potential employees, including the ability to articulate business goals, vision, culture and environment
  • Customer focus, interpersonal and teamwork skills with a proven ability to build and maintain strong internal and external relationships
  • Demonstrated ability to communicate effectively and professionally with internal and external associates
  • Desire to work in a fast-paced working environment with many new challenges
  • Personable and positive can-do attitude, with strong initiative
  • Excellent time management and organizational skills
  • Ability to multi-task, meet deadlines, and work well under time pressure
  • Desire to promote cohesion and unity among the team and be a positive & encouraging influence in the office.

 

About Fehr & Peers
Fehr & Peers has specialized in providing multimodal transportation planning and engineering services to public and private sector clients since 1985. Our commitment to the firm’s unique culture is unparalleled in our industry. Partnering with staff to create opportunities for development provides continuous career growth. We consistently seek and encourage feedback to identify areas for individual, team, and firm-wide improvement. Our robust, internally-funded research and development program enables us to develop new analytical methods and advance the state of the practice. We are very proud of the impact our commitment has had on the communities we have been fortunate to serve.

Ready to apply?

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Click here for our Employment Application Statement
As an affirmative action/equal opportunity employer, Fehr & Peers welcomes all to apply including veterans and individuals with disabilities.